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Head of Administration (f/m/d)
Max-Planck-Institut für Gravitationsphysik - Albert-Einstein-Institut (AEI)
MAX-PLANCK-INSTITUT FÜR GRAVITATIONSPHYSIK
The Max Planck Institute for Gravitational Physics (Albert Einstein Institute) is a world-leading research institute specializing in gravitational physics.
Around 400 international scientists work at the labs and offices located in Potsdam-Golm and Hannover, Germany.
We are seeking a
Head of Administration (m/f/d)
The position is permanent and will be based in Potsdam-Golm.
The core departments of our administration are Finance, Human Resources and Purchasing. Our professional Administration Services Team provides high-quality support to
our scientists and support staff. The working culture is collaborative, friendly and “can-do”. Initiative is appreciated.
Duties and responsibilities
Leading a team of 15 professionals, you will be responsible for all administrative services at the Institute. Moreover, you will directly support the Board of
Directors and Managing Director with their strategic decision making, executing their decisions when needed. A well-run administration is extremely important to
support the scientific productivity of our Institute; therefore you will oversee business process improvement and the development of administration staff professional
skills. Other aspects of the job include financial oversight for the whole Institute, managing communication with the Max Planck Society central administration, working
collaboratively with other institutes (including two other Max Planck Institutes on the Potsdam-Golm Campus), project management, streamlining internal communication,
and consulting specialists as appropriate (e.g. legal, tax, building services) to ensure compliance with legal, funding and Max Planck regulations.
Higher degree (Masters and preferably a PhD) or equivalent
Relevant work experience, particularly in a leadership position in an academic and/or research environment
Broad knowledge of administrative, employment, procurement and funding law
Excellent leadership, people management and coaching skills
Excellent project management and planning skills
Excellent communication and interpersonal skills
Excellent negotiation and influencing skills
Excellent analytical and problem-solving skills
Fluent colloquial and professional level German language, in both oral and written forms
Fluent colloquial and professional level English language, in both oral and written forms
Very good working ability with IT office software and ERP systems
Salary and Contract
The salary and contract will be based on previous experience according to TVöD guidelines (German collective wage agreement for the public service) up to EG 15
(Entgeltgruppe 15). This is a full-time permanent position. Working hours can be adjusted in accordance with family duties and needs.
The Max Planck Institute for Gravitational Physics is an equal opportunity employer, and is committed to providing employment opportunities to all qualified
applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, or disability.
The Max Planck Society is committed to increasing the number of individuals with disabilities in its workforce and therefore encourages applications from such qualified individuals.