The General Secretariat of the 4EU+ European University Alliance e.V. has a vacancy for an Office Manager (f/m/d) for an initial period of two years in Heidelberg.
Established in 2018, 4EU+ is a European University Alliance with the objective of developing long-term structural and strategic cooperation among the 4EU+ universities in education, research and innovation and engagement with society. The 4EU+ Alliance is currently constituted by eight large, public, well-established, comprehensive and research-intensive universities, namely: Charles University, Heidelberg University, Paris-Panthéon-Assas University, Sorbonne University, University of Copenhagen, University of Geneva, University of Milan and the University of Warsaw.
In April 2021, 4EU+ founded a non-profit association under German law with its seat located in Heidelberg. The General Secretariat ensures the smooth running of the 4EU+ association's activities and the office manager supports the General Secretariat in all administrative and organizational matters. Further, the General Secretariat is responsible for managing the budget of the 4EU+ association (approx. 550k €/year). Aside from the operational costs of the General Secretariat, the association finances activities that foster exchange and cooperation among academics and students.
You have completed relevant vocational training or a suitable Bachelor’s degree in a related area. You have communicative and organisational skills, especially in the responsible handling of financial resources. You are characterized by confident communications with reputable business partners and guests and have a strong service orientation. You can multitask and work under time pressure. You treat information with absolute confidentiality and can work both individually and in collaboration with others at various levels of organisations. In addition to German, you have an excellent command of English; another European foreign language is an advantage. We expect you to be proficient in the use of modern communication tools and common office software, such as Microsoft Teams. Ideally, you are a pro-active and versatile professional with prior experience in a similar position and have project management skills.
We look forward to receiving your application. Please send your complete application including CV, cover letter and contact information to at least two references in English in a single PDF file by e-mail to firstname.lastname@example.org by October 1, 2023.
4EU+ stands for equal opportunities and diversity. Disabled persons will be given priority in the event of equal suitability.